They did it. Here's what changed.

Real, documented, and measurable results. These case studies are presented with our clients' consent.

companies transformed

satisfied clients at 6 months

countries: Luxembourg, France, Belgium

average rating on delivered projects

IT consulting firm · 45 consultants · Paris

From Excel to real-time - how a 45-consultant IT firm halved its DSO

Context

Paris-based IT consulting firm specializing in digital transformation. 45 consultants, €8M revenue. Billing managed in Excel, CRM on HubSpot, projects on Notion. Three tools that didn't talk to each other.

The problem

The CFO spent 3 days per month consolidating billing data. Project managers couldn't see profitability in real time. DSO (average payment time) was at 68 days - 20 days above the industry norm.

The Kairo solution

Kairo Scale in 16 weeks. Migration to Odoo CRM + Billing + Projects + Analytics. Real-time project budget overrun alerts configured.

📉

68 → 34 days

DSO-50%

⏱

3 days → 4 hours

Monthly close time

📊

0% → 100%

Project margin visibilityreal-time

💰

+€180,000

Cash flow gainover 6 months

“The number that convinced me definitively: in 6 months, we collected €180,000 more than before simply because we bill on time and follow up automatically. Kairo paid for itself in 3 months.”
- CFO, IT consulting firm, Paris

Strategy consulting firm · 20 consultants · Luxembourg

Structuring growth - how a 20 senior consultant firm prepared its transition to 50

Context

Luxembourg-based strategy consulting firm, 20 partners and senior consultants, large corporate and investment fund clients. 35% growth over 2 years, still artisanal organization.

The problem

The rapid growth had created blind spots: who's working on what, which client is profitable, which assignments exceed their budget? The founder was still steering by instinct.

The Kairo solution

Kairo Scale with a strong focus on analytics and executive reporting. 14-week deployment, with a 2-day process modeling workshop at kickoff.

📈

Visible at D+0

Mission profitabilityvs D+45 before

🎯

-60%

Budget overrun rate

👥

1 week → 2 days

Consultant onboarding

🔮

1 month → 6 months

Planning capacity

“We knew we needed to structure up for the next stage. What we didn't expect was how fast it would go. 14 weeks and we had visibility we'd never had in 8 years of existence.”
- Managing Partner, strategy consulting firm, Luxembourg

Digital agency · 30 employees · Lyon

Escaping chaos - how a 30-person agency regained control of its projects

Context

Lyon-based web and digital agency, 30 employees, rapid growth (+60% in 18 months). Projects managed in Trello, billing on Sellsy, accounting outsourced. Nobody could see the project margin.

The problem

Projects that appeared profitable turned out to be loss-making once actual time was calculated. Systematic billing delays. A management team tracking revenue but not margin.

The Kairo solution

Kairo Start in 11 weeks. Focus on CRM + Projects + Timesheets + Billing. Integration with their existing creative production tool.

⚡

D+25 → D+3

Billing delayafter delivery

📊

100%

Under-margin projects detectedreal-time

💸

-40%

Unbilled hours

😌

-8h / week

CEO time on admin

“In 3 months, I recovered 8 hours per week that I used to spend managing admin and searching for info in tools that didn't talk to each other. Those 8 hours, I now spend with my clients.”
- Co-founder & CEO, digital agency, Lyon

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